DIR 3 KYC
Form DIR-3 KYC (Know Your Customer) is a mandatory filing requirement for directors of Indian companies as per the Ministry of Corporate Affairs (MCA) regulations. It aims to ensure that the details of directors are up-to-date and verified regularly, enhancing transparency and accountability in corporate governance. The form must be filed annually by every director who has been allotted a Director Identification Number (DIN) on or before 31st March of each financial year.To complete Form DIR-3 KYC, directors must provide personal information such as full name, DIN, PAN (Permanent Account Number), passport number (if applicable), Aadhaar number (if applicable), current address, contact details, and email address. Additionally, they must upload scanned copies of supporting documents, including proof of identity, proof of residence, and a recent passport-size photograph.The form must be digitally signed by the director and certified by a practicing Chartered Accountant, Company Secretary, or Cost Accountant who confirms the accuracy of the information provided. Once the form is submitted online through the MCA portal, it undergoes verification by the MCA to ensure compliance with regulatory requirements.
Non-compliance with the DIR-3 KYC filing requirements can result in penalties and may lead to disqualification of the director from holding office in any company. Therefore, directors must ensure timely submission of Form DIR-3 KYC to avoid any legal repercussions and to maintain their active status as directors in Indian companies.The DIR-3 KYC process reflects India's commitment to enhancing corporate governance standards by ensuring that directorship information remains accurate and current, thereby promoting investor confidence and regulatory compliance in the corporate sector.
Documents Required to File DIR 3 KYC form
- Director Identification Number (DIN)
- Permanent Account Number (PAN)
- Aadhaar Number (if applicable)
- Passport Number (if applicable)
- Nationality Proof
- Contact Details
- Recent Passport-size Photograph
- Digital Signature (DSC) of the Director
- Certification by Professional
Procedure to File Form DIR-3 KYC WEB
Preparation of Documents:
Gather all necessary documents and information listed earlier, including personal details, identification numbers (DIN, PAN), address proof, contact details, and a recent passport-size photograph. Ensure all documents are scanned and saved in PDF or JPEG format.
Access the MCA Portal:
Visit the Ministry of Corporate Affairs (MCA) portal (www.mca.gov.in) and log in using your credentials. If you do not have an account, register yourself as a user.
Navigate to DIR-3 KYC WEB Form:
Once logged in, navigate to the 'MCA Services' tab and select 'eForms'. Search for Form DIR-3 KYC WEB under 'Company Services' and click on it to start filling the form.
Fill in the Form:
Enter all required details accurately in the Form DIR-3 KYC WEB. This includes personal information, DIN, PAN, passport number (if applicable), Aadhaar number (if applicable), current address proof, contact details, and upload the recent passport-size photograph.
Digital Signature (DSC):
Ensure that the form is digitally signed by the director using their Digital Signature Certificate (DSC). The DSC must be registered with the MCA portal.
Certification by Professional:
After filling the form, download it and get it certified by a practicing Chartered Accountant, Company Secretary, or Cost Accountant. They will verify the information provided and certify the form.
Upload and Submit:
Upload the certified Form DIR-3 KYC WEB along with supporting documents (if required) back onto the MCA portal. Verify all details once again before final submission.
Payment of Fee (if applicable):
Pay the prescribed fee, if applicable, through the MCA portal using online payment methods.
Acknowledgment and Processing:
After successful submission, you will receive an acknowledgment confirming receipt of the form. The MCA will process the form and verify the information provided.
Confirmation of Compliance:
Once processed and approved by the MCA, the status of compliance will be updated, and the director's DIN will remain active. Non-compliance may lead to penalties or disqualification, so ensure all steps are completed accurately and within the specified timelines.